New Procedure for Public Limited Company Registration

New  Procedure for Public Limited Company Registration

 

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A public limited company is a voluntary association of members which can be incorporated by seven or more persons. It has a separate legal existence apart from its members who compose it. It must have a minimum of seven members but there is no limit as regards the maximum number. It’s shares are freely transferable and that too without the prior consent of other shareholders. It is independent legal person, its existence is not affected by the death, retirement or insolvency of any of its shareholders. These companies can invite capital and deposits from the public. These Companies can be listed or unlisted. Please go on http://www.mca.gov.in

1. Who Are Eligible For Public Limited Company Registration

  • Minimum Seven People: Minimum seven people are required to start the public limited company in India. These companies shall have minimum three directors. The same seven people can become shareholder and director of the company. However, maximum any number of people can become shareholder in the public limited company.
  • No Minimum Capital: Capital of the business is depending on the need of the business and statutory no minimum capital is required to start the public limited company. However, minimum authorized and subscribed share capital required for public company is Rupees five lakh.
  • One Resident Director: Among director, one person must be resident Indian.
  • Unique Name: The name of the public limited company should be unique and should not be similar to the any existing company name or trademark.

2. Documents Required for Public Limited Company Registration

Identity proof of Directors and Shareholders

Address proof of Directors and Shareholders

  • Bank statement/Electricity/Telephone/Mobile bill) (not older than two months) (any one)

Proof of Registered office

  • Conveyance/ Lease deed/Rent Agreement etc. along with rent receipts (any one)
  • Copy of the utility bills (Telephone/Gas/Electricity bill) (not older than two months) (any one)
  • NOC from Landlord

Other Documents

  • DSC form (physically signed)

Note: All the Documents in case of Foreign Director should be additionally complied as follows:

  • Notarized (if residing in commonwealth countries)
  • Notarized & Apostiled (if residing in country which is signatory to Hague convention)
  • Notarized & Consularised (If not covered in above categories)

3. Procedure For Registration of Public Limited Company

4. Advantages Of Public Limited Company Registration

To know more at :- http://dptaxexperts.com/company-registration.html

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Voluntary Revision or Reopening of Books of Account By Company

Voluntary Revision or Reopening of Books of Account By Company

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REVISION/ REOPENING OF BOOKS OF ACCOUNT

 

Companies Act 2013 has provided a mechanism for revision or reopening of financials statement of a Company, even in a situation where it has already been approved by the company at its AGM or circulated to the members or filed with ROC.

Revision or reopening of accounts can be made in the following ways:

A. Voluntary reopen or revision.

B. Compulsory Reopening of financial

Procedure of Voluntary Revision of Financials Statements By Board of Directors:

For Revision of the Financials Statements following procedure are to be followed:

1. Call & Hold the Board Meeting as per Section 173 & SS-1

2. Pass the Resolution for Making an Application to NCLT for revision of accounts

3. The Application made in NCLT shall contain some particulars.

3.1 Financial year or period to such accounts relates.

3.2. The name and contact details of MD, CFO, Directors and CS, if any. And other person responsible for maintaining books of Accounts.

3.3. The Name and contact details of Auditor and Former Auditor.

3.4. Copy of the Board Resolution passed by the Board of Directors.

3.5. Grounds for seeking revision of financial statements or Board Report.

4. Application provided in NCLT-1 with attachment thereto accompanied by notice of Admission. Mandatory attachment for application:

1. Audited financial statements of relevant period;

2. Copies of memorandum and articles of association.

3. The details of the Managing Director, Chief Financial Officer, directors, Company Secretary and officer of the company responsible for making and maintaining such books of accounts and financial statement.

4. Where such accounts are audited, documents in proof of the name and contact details of the auditor or any former auditor who audited such accounts.

5. Copy of the Board resolution passed by the Board of Directors.

6. Affidavit verifying the petition.

7. Bank draft evidencing payment of application fee.

8. Memorandum of appearance with copy of the Board’s Resolution or the executed Vakalatnama, as the case may be.

9. Any other relevant document.

  1. Application provided in NCLT-1 shall be verified by Affidavit as per format NCLT-6

  2. Advertise the application in newspaper as per Rule 35 of NCT Rules, 2016. It should be in form NCLT-3A. Advertise the petition in vernacular newspaper in which the registered office of the company is situated and in English Newspaper circulating in that district  At least 14 days before the date fixed for hearing

  3. Affidavit filed to the Tribunal stating whether the petition has been advertised in the manner laid down in the rules notified by the Tribunal.The Affidavit shall be accompanied with such proof of Advertisement of the service In case of Company, Advertisement may also be placed on the Website of the Company not less than three days before the date fixed for hearing.

  4. If the Authorized Representative is appointed, The authorized representative shall make an appearance through Memorandum of Appearance representing the parties in form NCLT-12

  5. After that Hearing will held , Tribunal may pass appropriate Oder after giving Notice to the CG and Other Authorities

  6. Now For Execution of the order, the holder of the order shall make an application in form NCLT-8 as per Rule 56 of NCLT Rules, 2016

11. A Certified True copy of the Order the Tribunal shall be filed with the ROC with in thirty days from the date of receipt of certified true copy of the order.

12. After Receipt of order, A General Meeting may be called. Notice of General Meeting should be given at least 21 days in advance to all the members of the Company.

13. Notice of such General Meeting along with reason for change in financial statement may be published in newspaper in English and in vernacular language

14. Revised financial statements, Statement of Directors and Statement of Auditors may put up for consideration before a decision is taken of Adoption at General Meeting.

15. On Approval of the Revised Financial statement along with auditor report at General Meeting, Such revised financial statement along with auditor report is to be filed to Registrar of Companies.

Companies Amendment Act, 2017- Explanation

 

 

 

OBJECTS OF COMPANIES AMENDMENT ACT, 2017

√ Simplification of Compliances and doing away with unnecessary procedures.

√  Lesser regulatory interference and greater self-regulation

√  Clarity in the provisions of the Act.

√  Encouragement for Startups

√  Strengthen Corporate Governance Standard

√  Strict Action against defaulting Companies

√  Transparency

JOURNEY SO FAR

Companies Amendment Act, 2017 Image 1

NOTIFIED SECTIONS

Companies Amendment Act, 2017 Image 2

IMPACT  ON THE SECTIONS

Companies Amendment Act, 2017 Image 3

MAJOR IMPACTS

Companies Amendment Act, 2017 Image 4

1. “ASSOCIATE COMPANY” [Section 2(6)]{Notified w.e.f. 07th May, 2018} in relation to another company, means a company in which that other company has a significant influence, but which is not a subsidiary company of the company having such influence and includes a joint venture

Explanation. — For the purposes of this clause, “significant influence” means control of at least twenty per cent of total share capital, or of business decisions under an agreement;

Issue in Definition Total share capital comprises the aggregate of paid up equity share capital and convertible preference share capital.Hence a company may be treated as associate company merely bases on ownership of Optionally convertible redeemable preference shares.
Amended Provision Significant Influence’ under the definition of Associate Company:Significant influence to mean control of at least 20% of voting power or control or participation in business decision under an agreement.
Implication After Amendment – To check whether a Company is associate Company or not Only Equity share Capital with Voting Right shall be considered.This Amendment comes in force to remove the ambiguity of considering Convertible Preference share capital to check status as Associate.
Still an Issue The definition should provide for participation in business decision rather than control thereof. If an investor exercise control over the business decisions, then the company on which the control is exercised is a subsidiary company and not an associate Company.

Food for Thought::

As this Section has been notified whether this will impact preparation of financial statement for the F. Y. ended 31.03.2018

2. SUBSIDIARY COMPANY….[Section 2(87)]{ Notified w.e.f. 07th May, 2018}

“Subsidiary company” or “subsidiary”, in relation to any other company (that is to say the holding company), means a company in which the holding company

(ii) Exercises or controls more than one-half of the total share capital either at its own or together with one or more of its subsidiary companies

Issue in Definition This definition also results in issues/challenges similar to those for the definition of the term ‘Subsidiary Company’.
Amended Provision Exercise or control more than one half of the Total Voting Power 
Implication To Check relationship of Holding Subsidiary only Equity Share Capital with Voting Right shall be consider. Preference Share Capital shall not consider.
Alignment This will align ‘subsidiary’ definition under the 2013 Act with AS 21 Consolidated Financial Statement. However, it will continue to be different from definition under Ind As.
Definition in Ind AS Under Ind AS an option to convert to equity shares would be considered for deciding if a company is a subsidiary, provided the option is substantive and exercisable when the relevant decisions are to be taken.

Food for Thought::

Company A and B together incorporate a Company ‘C” whether such ‘C’ shall be consider as joint venture Company. If yes Why? If Not Why?

3. HOLDING COMPANY: [Section 2(46)]{ Notified w.e.f. 09th Feb, 2018}

Holding Company”, in relation to one or more other companies, means a Company of which such companies are subsidiary companies;

Ambiguity Unlike the definition of the term ‘subsidiary company’, this definition does not contain any reference to a body corporate.
Amended Provision  The definition of the term ‘Holding Company’, the expression “Company” includes any Body Corporate”.

Quick Question:

Whether Foreign Parent Shall be considered as Holding Company or Not ?

Whether LLP Shall be Considered as Holding Company or Not ?

Implication LLP/ Foreign Co. etc to be considered as ‘Holding Company” if holds more than 50% of voting right in any Company.
We believe it is a minor amendment aimed at correcting an anomaly. It should not have significant financial reporting implication.

4. DEBENTURE[Section 2(30)]{ Notified w.e.f. 09th Feb, 2018}debenture’ includes debenture stock, bonds or any other instrument of a company evidencing a debt, whether constituting a charge on the assets of the company or not.

Ambiguity the phrase ‘any other instrument of a company evidencing a debt’ has made the definition very broad and included instruments such as commercial papers and other money market instruments, which are often used as an important short-term fund raising source by eligible companies and are well regulated under the RBI regulations
Amended Provision the term debenture will not include the following:I. Instruments referred to in Chapter III-D of the Reserve Bank of India Act, 1934. Chapter III-D of the RBI Act regulates transaction in derivatives, money market instrument, securities etc.

Money market instruments include call or notice money, term money, repo, reverse repo, certificate of deposit, commercial usance bill, commercial paper and such other debt instrument of original or initial maturity up to one year as the RBI may specify from time to time.

II. Such other instrument, as may be prescribed by the Central Government in consultation with the RBI.

Implication The term ‘debenture’ will not include money market instruments, which are used for short- term fund raising by eligible Companies and are regulated under the RBI regulations.

5. FINANCIAL YEAR [Section 2(41)]{ Notified w.e.f. 09th Feb, 2018}

Uniform Financial Year

Section 2 (41) of the 2013 Act required companies, except specified International Financial Services Centre (IFSC) companies, to adopt a uniform accounting year ending 31 March.

However, a proviso to the definition states that a company may apply to the National Company Law Tribunal (Tribunal/NCLT) for adoption of a different financial year if it satisfies the following two criteria:

  • It is a holding or subsidiary of a company incorporated outside India.
  • It is required to follow a different financial year for consolidation of its financial statement outside India.
Ambiguity Companies which are associates or joint ventures of a company incorporated outside India did not have right to approach the NCLT for adopting a different financial year-end, though their financial statements were also taken into consideration in the preparation of CFS outside India
Amended Provision Associate company of a company incorporated outside India can also apply to the NCLT for a different financial year. Hence, the relief will apply to joint ventures also.

Companies which are associates or joint ventures of a company incorporated outside India can now approach the NCLT for adoption of a different financial year.

6. KEY MANAGERIAL PERSONNEL….[Section 2(51)]{ Notified w.e.f. 09th Feb, 2018}

“Key Managerial Personnel”, in relation to a company, means—

(i)   The Chief Executive Officer or the managing director or the manager;

(ii)  The Company Secretary;

(iii) The whole-time director;

(iv) The Chief Financial Officer; and

Amended Provision To include (v) “such other officer not more than one level below the directors who is in whole time employment and designated as KMP by the Board
Implication Board of Directors can appoint a person one level below Director also as KMP.

Which person shall be considered as one level below the Directors?

7. NET WORTH….[Section 2(57)]{ Notified w.e.f. 09th Feb, 2018}

“net worth” means the aggregate value of the paid -up share capital and all reserves created out of the profits and securities premium account, after deducting the aggregate value of the accumulated losses, deferred expenditure and miscellaneous expenditure not written off, as per the audited balance sheet, but does not include reserves created out of revaluation of assets, write-back of depreciation and amalgamation

Amended Provision To include “AND the Debit or Credit balance of Profit and Loss account in the calculation of Net Worth”.
Implication Credit balance of P&L will increase the net worth andDebit balance of P&L with decrease the net worth
Net worth of Company reflects the ‘intrinsic value’. Hence this is a clarificatory change, one that was important to make.

8. TURNOVER….[Section 2(91)]{ Notified w.e.f. 09th Feb, 2018}

“Turnover” means the aggregate value of the realization of amount made from the sale, supply or distribution of goods or on account of services rendered, or both, by the company during a financial year.

Ambiguity From the definition, it was not clear whether indirect taxes such as excise duty/Goods and Services Tax (GST) will be included in or excluded from turnover
Example: . From a financial reporting perspective, a company collects GST on behalf of the Government and therefore it is excluded from revenue. Consequently, it was not clear whether the determination of turnover under the 2013 Act will be in line with the financial statements or it will be the gross amount received from customer.
Amended Provision  Turnover to mean the gross amount of revenue recognized in the profit and loss account from the sale, supply, or distribution of goods or on account of services rendered, or both, by a company during a financial year
Implication Net of Taxes to be Considered. (revenue included GST) Hence, going forward, revenue recognized in the financial statements will be turnover under the statute as well

“Turnover” means the aggregate value of the realization of amount made from the sale, supply or distribution of goods or on account of services rendered, or both, by the company during a financial year.

9. OTHER DEFINITIONS…

Small Company[Section 2(85)]

Notified 09.02.2018

To Check the status of Company as Small or not “Turnover should be as per profit and loss account for the immediately preceding financial year” and not as per its last financial year.
Cost Accountant[Section 2(28)]

Notified 09.02.2018

Cost Accountant means a person who is a member of the Institute of Cost Accountants of India and who hold a Valid Certificate of Practice.

Amendment in Sections

A.

 New Section 3A- Members Severally Liable certain Cases:

{Notified w.e.f. 9th February, 2018}

In case Number of Members reduced from Statutory Minimum i.e. 2 in case of Private Limited Company or 7 in case of Public Limited Company, Company carry business for more than 6 month.

Then the member shall be liable for the payment of the whole debts of the Company contracted during that time.

This Section was there in the Companies Act, 1956 Section 45 but was missing from the Companies Act, 2013.

B. PACT ON INCORPORATION OF COMPANY:

I. Alteration in Period of reservation of Name –Section 4(5)(i) – Memorandum:: {Notified}

As per CAA-2017, the name shall be preserved for the following period:

  • In case of Incorporation of New Company:Name shall be reserved for the 20 days from the date of approval. (earlier it was available for 60 days)
  • In case of Change of Name:Name shall be reserved for the 60 days from the date of approval.

II. Affidavit by Subscriber – Section 7:: {Notified w.e.f. 27thJuly, 2018}

At the time of incorporation of the company, declaration by each subscriber will be required to be attached instead of an affidavit, as currently provided.

III. Registered Office – Section 12::{Notified w.e.f. 27th July, 2018}

The company shall within 30 days of its incorporation have registered office instead of current requirement to have registered office on and from the 15 day of its incorporation

Notice of Every Change of the situation of the registered office shall be given to the Registrar within 30 days instead of 15 days.

IV. Authentication of Documents [Section 21]:: {Notified w.e.f. 9thFeb, 2018}

The change permits Board to authorise any officer or employee of the company for authentication of documents, proceedings and contracts of the Company.

Earlier, any Key Managerial Personnel duly authorized by Board only can authenticate the documents, proceedings and contracts of the Company.

C. IMPACT ON CHARGES:

a. Exemption List of Charges [Section 77]::{Notified w.e.f. 07th May, 2018}

This section shall not apply to certain charges, as may be prescribed by the Central Government in consultation with the Reserve Bank of India.

(Like: Hypothecations, Pledge etc.)

Food for Thought::

  • Whether Company need to create Charge on Hypothecation of Agreement i.e. purchase of Vehicle?
  • Whether director of Company has given his property as security for the loan to Company. Whether charge will create on such security or not?

b. Time Period for Satisfaction of Charges [Section 82]::{Notified w.e.f. 05th July, 2018

Timeline for filing of satisfaction of charge is to be increased to 300 days on payment of additional fee. (Same as creation of charge)

1. Maximum No. of persons to whom offer can be made:  

  •  An offer can be made under a Private Placement Offer Letter to not more than 2000 people in a financial year.
  • The 20 people limit excludes Qualified Institutional Buyers and Employeesof the Company being offered securities under a scheme of employee stock option in terms of provision of clause (b) of sub section 62(1)

Question:

A. Whether Limit of 200 persons shall be calculated individually/ jointly for each type of securities?

The restriction of 200 persons would be reckoned ‘Individually’ for each kind of security that is ‘Equity Shares, Preference Shares or Debentures’.

2. Right of Renunciation:

The Private Placement offer shall not carry any renunciation right. Only the person in whose name offer letter issued can apply for the subscription.

3. Modes for Payment of Subscription Money:

Subscription money shall be paid either by cheque or demand draft or other banking channel or not by cash. Shares under Private Placement can’t be subscribed by payment in cash.

4. Use of Allotment Money:

A company shall not utilize monies raised through private placement unless allotment is made and the return of allotment (i.e. e-form PAS-3) is filed with the Registrar in accordance with sub-section (8).

This is major change by Amendment Act, 2017. After amendment without filing of e-form PAS-3 for allotment of Shares Company can’t use the funds received from subscription.

Food for Thought::

What shall be the implication if Company use money, before filing of e-form PAS-3?

5. No further offer till completion of earlier offer:

No offer or invitation of security shall be made unless allotments with respect to offer or invitation made earlier in respect of any other kind of security in completed.

6. Separate Bank Account:

The money so received shall be kept in a separate bank account of the company and utilized only for allotment (or repayment).

7. No need of filing of PAS-4 and PAS-5:

There is no need to file GNL form with ROC for Offer Letter in PAS-4 and PAS-5.

8. If not allotted within 60 days:

If allotment is not made within 60 days then till 75th day the monies have to be repaid. Failure to repay has a liability of interest at 12% pa.

b) Allotment of Share at Discount- Section 53::{Notified w.e.f. 9th February, 2018}

Issuance of shares at discount allowed, subject to the same is issued to creditors when debt is converted into shares in pursuance of any statutory resolution plan or debt restructuring scheme in accordance with any guidelines or directions or regulations specified by Reserve Bank of India under the Banking Regulation Act, 1949 or the Reserve Bank of India Act 1934.

c) Issue of Sweat Equity Shares- Section 54::{Notified w.e.f. 07th May, 2018}

It is allowed issue of sweat equity shares at any time after registration of the Company.

Food for Thought::

To whom Company can issue Sweat Equity Shares?

d) Right Issue of Shares- Section 62::{Notified w.e.f. 07th May, 2018}

The change in the provision relates to the mode of sending the notice for rights offer. Section 62(2) has been relaxed to include courier or other modes of delivery capable of providing proof of delivery.

Right issue of offer letter can be sent through courier also.

E. ANNUAL RETURN

i. The requirement of extract of annual returnto the board‘s report in Form MGT-9 has been omitted.

ii. Sufficient that the web-link of the annual returnbe disclosed in the board‘s report.

iii. Requirement related to disclosing indebtednessomit from the Annual Return.

iv. Changed in theparticular of Annual Return

v. The Central Government may prescribe abridged form ofannual return for One Person Company (‘OPC’), Small Company and such other class or classes of companies as may be prescribe.

Food for Thought::

As this Section has been notified whether this will impact Annual Filing for the F. Y. ended 31.03.2018

vi. Removal of reference of Section 403:{Notified w.e.f. 07th May, 2018}

Due to this amendment Companies shall be required to file the Annual Return within 60 day of AGM from 61st day it shall be considered as default. Now the additional time period of 270 days removed from this sub section.

Impact of this Amendment:

In case of company fails to file Annual return within 60 days of AGM

i. Company and the officer shall be liable to fine from the 61stday itself.

ii. Additional fees shall be Rs. 100/- per day from 61stDay in case of one time default.

iii. Additional fees shall be double from 61stDay in case of continue default more than once.

Food for Thought:

What shall be impact on Private Limited Companies if they fail to file Annual Return within 60 days of AGM?

F. General Meeting:

Annual General Meeting- Section 96:: {Notified w.e.f. 13th June, 2018}

Annual General Meeting (‘AGM’) of unlisted company may be held at any place in India if consent is given in writing or by electronic mode by all the members in advance.

Extra- Ordinary General Meeting- Section 100:: {Notified w.e.f. 07th May, 2018}

Extraordinary General Meeting (‘EGM’) of wholly owned subsidiary of a company incorporated outside India can be held outside India.

Convening of general meetings at a shorter notice i.e. – Section 101:: {Notified w.e.f. 07th May, 2018}

Food for Thought::

As this Section has been notified whether this will impact Annual Filing for the F. Y. ended 31.03.2018

G. Statutory Auditor:

{Notified w.e.f. 7th May, 2018}

The auditor of a company is appointed by the shareholders at the AGM, for a consecutive period of five years. However, the appointment needs to be ratified each year at the AGM. The 2013 Act was silent on the implications of non-ratification of the auditor appointment at the AGM. In the absence of clarity, the following two views were possible:

However, The Committee was of the view that a company should not be allowed to remove the auditor merely by non-ratification at the AGM. Rather, it should be required to follow procedures for removal of the auditor before the completion of the five-year term, viz., special resolution at the general meeting and approval from the Central Government

The requirement related to annual ratification of appointment of auditor by members is omitted. This change will avoid potential conflict between two requirements and is supportive of auditor independence

Food for Thought::

What shall be impact of this Amendment on resolution of Annual General Meeting?

This provision is supportive to auditor independence.

Earlier Holding Company could have the right to access records of associate companies. Auditors of holding company can have access records of associate companies also along with subsidiaries Companies

A person who, directly or indirectly, renders any service referred to in section 144 to the company or its holding company or its subsidiary company will not be eligible for appointment as Auditor.

Services u/s 144(1)

(a) accounting and book keeping services;

(b) internal audit;

(c) design and implementation of any financial information system;

(d) actuarial services;

(e) investment advisory services;

(f) investment banking services;

(g) rendering of outsourced financial services;

(h) management services; and

(i) any other kind of services as may be prescribed

Food for Thought::

Before notification of this provision, if any person was providing these services to Holding/ Subsidiary Companied then what should be the course of Action for the Auditor and Company?

There will be no restrictions in rendering these services to another companies.

H. Director:

Food for Thought::

If a person appointed as Director in Month of October then how to calculate the resident status of Director.

Suggestion: Companies will need to plan in advance so that they are compliant with this requirement at the end of the financial year. In some cases, they may even need to enter into an arrangement with one or more directors so that they stay in India for a minimum 182 days in the financial year.

The requirement of deposit of rupees one lakh with respect to nomination of directors shall not be applicable in case of appointment of independent directors or directors nominated by nomination and remuneration committee or a director recommended by the Board of Directors of the Company, in the case of a company not required to constitute Nomination and Remuneration Committee. (Section 160){Notified w.e.f. 09th Feb, 2018}

Food for Thought::

Whether Private Companies required to deposit Rs. 100,000/- for appointment of new director?

When a Director is appointed in Company which is in default of filling of Financial statement or annual return or repayment of deposits or pay interest or redemption or debentures or payment of interest or redemption of debentures payment of interest thereon or payment of dividend such director shall not incur the disqualification for a period of 6 month from the date of his appointment.

If the Director incurs disqualification mentioned in section 164(2), then he shall vacant office in all the Companies other than the Company which is in default.

I. Board Meeting:

a) Presence through video Conferencing: (Section 173){Notified w.e.f. 07th May, 2018}

Where there is quorum in a meeting through physical presence of directors, any other director may participate through video conferencing or other audio visual means in such meeting on any matter specified under the first proviso (i.e. restricted matters).

Restricted Matters:

(i) the approval of the annual financial statements;

(ii) the approval of the Board’s report;

(iii) the approval of the prospectus;

(iv) the Audit Committee Meetings for consideration of financial statement

(v) the approval of the matter relating to amalgamation, merger, demerger, acquisition and takeover

b) Audit Committee: (Section 177){Notified w.e.f. 07th May, 2018}

Only Every Listed Public Company shall constitute Audit Committee. Companies listed due to debenture listing not required Audit Committee.

c) Nomination & Remuneration Committee:(Section 178) {Notified w.e.f. 07th May, 2018} Only Every Listed Public Company shall constitute Nomination & Remuneration Committee. Companies listed due to debenture listing not required Nomination & Remuneration Committee.

J. Director Report

{Notified w.e.f. 31stJuly, 2018}

Food for Thought::

Whether Companies required preparing MGT-9 in relation to Annual Filing for the F.Y. ended 31.03.2018?

Disclosures to be mentioned in Directors’ Report:

a) The web address, if any, where annual return referred to in sub-section (3) of section 92 has been placed;

b) Number of Meeting of Board of Directors

c) Directors responsibility statement as referred in sub-section 5 of section 134

d) Details in respect of frauds reported by auditors under sub-section (12) of section 143 other than those which are reportable to the Central Government.

e) Explanations or comments by the Board on every qualification, reservation or adverse remark or disclaimer made by the auditor in his report.

f) The state of the Company’s affairs;

g) The financial summary and highlights;

h) Material changes from the date of closure of the financial year in the nature of business and their effect on the financial position of Company.

i) The details of directors who were appointed or have resigned during the year;

j) The details or significant and material orders passed by the regulators or courts or tribunals impacting the going concern status and company’s operation in future.

K. Financial Statement:

CEO whether appointed as director or not will sign the financial statement. Therefore, now onwards CS, CFO and CEO all three are required to sign the financial statement mandatory.

Food for Thought::

Whether it is mandatory for the Directors of the Company to sign financial statement in case Company having CEO/CFO or CS?

As this Section has been notified whether this will impact Annual Filing for the F. Y. ended 31.03.2018

Allowed the filing of unaudited financial statements of foreign subsidiary which is not required to get its accounts audited along with a declaration to that effect.

Only listed Companies having a subsidiary or subsidiaries will be required to place separate audited accounts in respect of each of subsidiary on their website, if any. This requirement will not apply to non-listed Companies.

Both listed and non-listed companies will be required to provide subsidiary financial statements to a member of the Company who asks for it.

In case of company fails to file Financial Statement within 30 days of AGM Company and the officer shall be liable to fine from the 31st day itself.

L. DEPOSIT (Section 73-76)

{To be notified w.e.f. 15th August, 2018}

There will be no need to deposit any amount in respect of deposits maturing in the next financial year.

M. Loan to Director:

Notified w.e.f. 07thMay, 2018}

Section 185 has been completely re-written under the Companies Amendment Act, 2017. This Section limits the prohibition on loans, advances, guarantee, Security etc., to any person in which any of the directors are interested.

New  amended Section 185 (1)

Companies Amendment Act, 2017 Image 8

However, following loan can be given by company to any person in whom directors are interested after fulfilling the conditions mentioned below:

Conditions:

a) Special Resolution passed by the Company in General Meeting

b) The loans are utilized by the borrowing company for its principal business activities.

Companies Amendment Act, 2017 Image 9

Sub-section 3: Nothing contained in sub-section (1) and (2) shall apply to

Clause (a): Loan to Managing Director  & Whole Time Director:

There are two ways to give Loan to Managing and Whole Time Director. The exception is extended to a particular class of directors, i.e. to the managing or whole-time directors only.

i. Loan can be given to a Managing or Whole-Time Director as a part of the condition of their service.

Condition:  Conditions should be available for all the employees of the Company.

ii. Loan can be given to a Managing or Whole-Time Director pursuant to any Scheme.

Condition:  Scheme should be approved by Shareholders by passing of Special Resolution.

Example: The Companies pass a resolution for appointment of Managing Director and it approves the terms and conditions of its appointment and if as a part of its terms, there is a loan which can be given to that director, then it falls under the exception given in section 185 of the Act.

Clause (b): Loan in Ordinary Course of Business:

A company which in the Ordinary Course of its business provides:

– Loans or

– Gives guarantees or

– Securities for the due repayment of any loan and

– In respect of such loans an interest is charged at a rate not less than the rate of prevailing yield of one year, three year, five year or ten year government security closest to the tenor of the loan; or.

Clause (c): Loan by holding Company to its wholly own subsidiary Company:

Any loan made by a Holding Company to its Wholly own Subsidiary Company or any guarantee given or security provided by a Holding Company in respect of any loan made to its wholly own subsidiary Company.

Clause (d): Guarantee and Security by holding Company to its subsidiary Company:

Any guarantee given or security provided by a Holding Company in respect of Loan made by any Bank or financial institution to its subsidiary Company.

Condition: loan made under this clause utilized by the subsidiary company for its principal business activity only.

Section 186: {Notified w.e.f. 07th May, 2018}

For the purpose of this section excludes employees so that loan given to them part of condition of service are not covered under this section.

Wholly own Subsidiary:

No need to pass Special Resolution in case of Loan/ Guarantee/ Security provides by a Company to its Wholly Own Subsidiary Company.

A. List of Restricted Person:

A Company can’t give Loan/ Guarantee/ Security to following below mentioned person:

I. Not Allowed

i. Any director of Company, or

ii. Any director of a Company which is its Holding Company, or

iii. Any partner of Director of lender company, or

iv. Any relative of Directors of Lender Company, or

v. Any firm in which any of Director of Lending Company is Director, or

vi. Any firm in which any relative of Director of lending Company is Director

II. Not Allowed if fails to pass special resolution:

i. Any Private Company of which any such Director is a Director or member;

ii. Body Corporate in which 25% or more voting power rests with one or more directors;

iii. Body Corporate whose Board accustomed to act on directions of BOD or Directors of lending company

B. List of Permissible Person:

III. Allowed if, Special Resolution Passed:

i. Any Private Company of which any such Director is a Director or member;

ii. Body Corporate in which 25% or more voting power rests with one or more directors;

iii. Body Corporate whose Board accustomed to act on directions of BOD or Directors of lending company

Note:

Loan to above mentioned entities are allowed after fulfilling below mentioned both conditions:

i. Special Resolution passed by the Company in General Meeting.

ii. The loans are utilized by the borrowing company for its principal business activities.

IV. Allowed without falling u/s 185(1) and (2):

i. Loan to Managing Director or Whole Time Director.

ii. L/G/S under ordinary course of business.

iii. L/G/ S to wholly owned subsidiary Company

iv. Loan to Subsidiary Company.

V. Allowed without falling u/s 185:

i. Loan to any Public Company (having common Director/ Shareholder or not).

ii. Private Company fulfilling all 3 conditions mentioned in Exemption Notification dated: 05thJune, 2015.

iii. Guarantee / Security provided for the purpose other than loan taken by other entity.

iv. Loan to Holding Company (subject to condition that holding Company doesn’t have common directors)

v. Loan to Subsidiary Companies (subject to condition that subsidiary Company doesn’t have common directors)

Note:

Above mentioned entities are not fall u/s 185, therefore Company can give Loan/ Guarantee/ Securities to above mentioned entities freely without any restriction / compliance of Section 185.

N. Change in Filing Fees:

{Notified w.e.f. 07thMay, 2018}

A. Additional Late Filing Fees:in sub-section (1), for the first and second provisos, the following provisos shall be substituted:

Effect of new proviso:

If Company fails to file Annual Return u/s 92 and Financial statement u/s 137 within time prescribed under their specific sections “without prejudice to any other legal action or liability under this act,” it may be submitted by payment of additional fees which shall not be less than INR 100/- (Rupees Hundred) per day” and different amount may be prescribed for different classes of Companies.

HIGHER ADDITIONAL FEES: New concept of higher additional fees has been introduced. As per this proviso

– Where there is default on Two or More occasions in submitting, filling, registering, recorded of documents,

– without prejudice to any other legal action or liability under this act,

– may be file with “Higher Addition Fees”

– as may be prescribed and

– which shall not be lesser than twice the additional fee provided under first and second proviso”

Due to above mention proviso if company fails to file any form with in time prescribed under its specific section and company made the default TWO or “MORE OCCASION” then additional fees for filing of from shall be “TWICE of ADDITIONAL FEES

In case Companies fails to file Annual forms for Any Previous Financial years whether under Companies Act, 1956/ 2013 till 30th  June, 2018. In such case Company have to pay additional fees as per these rules.

Following below mentioned annual filing forms:

S. No. Forms Purpose of Filing Section Involved
1.  AOC-4(including AOC-4 XBRL, AOC-4 CFS 23AC,ACA) Filing of Financial Statements Section 137 Within 30 days of AGM
2.  MGT-7(Including 20B) Filling of Annual Return Section 92 Within 60 days of AGM

What shall be additional Fees in above mentioned Situation?

A. Filing of Annual Form for f.y. ended on or before 31stMarch, 2018

B. Company having capital of Rs. 100,000/- and date of AGM 30.09.2018.

Additional Fees shall be as follow:

Actual Filing Date Actual Fees TotalTill 29th October From 1st October, 2018 Rs. 100/- per day Total Fees
29th October, 18 Rs. 300 300 0 300
30th October, 18 Rs. 300 300 100 400
28th November, 18 Rs. 300 300 3,000 3300
28th December, 18 Rs. 300 300 6000 6300

O. Remuneration to Managerial Personnel:Section 197)

Food for Thought::

Whether there is any restriction for Remuneration to Directors of Private Limited Companies?

Section 197(1):

The total managerial remuneration payable by a Public Company, to its:

i. Directors, and

ii. Managing Director and

iii. Whole-Time Director, and

iv. Manager

in respect of any financial year shall not exceed eleven per cent. of the net profits of that company for that financial year computed in the manner laid down in section 198 except that the remuneration of the directors shall not be deducted from the gross profits.

However, such limits may be exceeded with the approval of the shareholders and the Central Government.

Currently, the laws in countries such as the US, the UK and Switzerland do not require a company to approach government authorities for approving remuneration payable to their managerial personnel, even in a scenario where the company has losses or inadequate profits.

Companies Amendment Act, 2017 The word “with the approval of Central Government” removed from every place under this section.

Inadequate Profit: No need of CG approval for remuneration in situation of no profit or inadequate profit. In such case remuneration shall be paid according to Schedule V.

PART II SECTION II  SCHEDULE V
Remuneration payable by companies having no profit or inadequate profit

Above mentioned section of part II States about remuneration to Directors including MD/WTD / Manager.

No Profit: This is situation when Company is in loss, it doesn’t have any profit in its financials.

Inadequate Profit: This is situation when Company is having sufficient profit in its financials for payment of remuneration. However, profit is not sufficient to cover in limit of 11% of net profit. Exp.

S. No. Profit Amount 11% of Profit Remuneration want to pay Remark
i. 1,00,00,000 11,00,000 50,00,000 Inadequate Profit
ii. 1,50,00,000 16,50,000 17,00,000 Inadequate Profit
iii. 50,00,000 550,000 500,000 Sufficient
iv. 0 0 50,00,000 No Profit

As per Schedule V, Part II, Section II company can pay remuneration more than 11% by following the below mentioned:

Company by passing of Ordinary Resolution in General Meeting can pay remuneration upto below mentioned limit:

Where the effective capital is Limit of yearly remuneration payable shall not exceed (Rupees)
(i) Negative or less than 5 crores 60 Lakhs
(ii) 5 crores and above but less than 100 crores 84 Lakhs
(iii) 100 crores and above but less than 250 crores 120 Lakhs
(iv) 250 crores and above 120 lakhs plus 0.01% of the effective capital in excess of Rs. 250 crores:

Company by passing of Special Resolution in General Meeting can pay remuneration ANY AMOUNT without any limit:

For payment of remuneration as per above mention Limit of Section II Company have to comply with following conditions:

i. Board Resolution:payment of remuneration is approved by a resolution passed by the Board and, in the case of a company covered under sub-section (1) of suction 178 also by the Nomination and Remuneration Committee

ii. No Default:the company has not committed any default in payment of dues to any bank or public financial institution or non-convertible debenture holders or any other secured creditor, and in case of default, the prior approval of the bank or public financial institution concerned or the non-convertible debenture holders or other secured creditor, as the case may be, shall be obtained by the company before obtaining the approval in the general meeting.

iii. General Meeting:an ordinary resolution or a special resolution, as the case may be, has been passed for payment of remuneration as per item (A) or (B), at the general meeting of the company for a period not exceeding three years.

iv. Notice of General Meeting:a statement along with a notice calling the general meeting referred to in clause (iii) is given to the shareholders containing the following information as mention in schedule:-

v. Company Secretary Certificate:

The auditor or the Secretary of the company or where the company is not required to appointed a Secretary, a Secretary in whole-time practice shall certify that the requirement of this Schedule have been complied with and such certificate shall be incorporated in the return filed with the Registrar under sub-section (4) of section 196.

Food for Thought::

If a Person is holding position as director of Private Limited Company and having position as employee of Company. Whether such person shall be considered as Director or Whole Time Director.

P. OTHERS

A. Conversion of Partnership firm or LLP into Company: (Section 366)

{To be notified w.e.f. 15th August, 2018}

Now it is allow converting the partnership firm, LLP etc with 2 or more partners into private company.

B.Section 446A – Factor for determining level of punishment”{ Notified w.e.f. 09th Feb, 2018}

According the this Section the Court or Special Court while deciding the amount of fine or imprisonment under this Act, shall have due regard to the following factors, namely

(a) Size of the company;

(b) Nature of business carried on by the company;

(c) Injury to public interest;

(d) Nature of the default; and

(e) Repetition of the default

Note: After the amendments court shall consider the factors for penalize the Company. It is a good move to consider the different-2 factors for penalty in case of non –compliance.

C. “Section 446B – Lesser penalties for One Person Companies or Small Companies” { Notified w.e.f. 09th Feb, 2018}

In this section relief to OPC and Small Companies i.e. in case of failure to comply with provisions of

In case of default, such company and officer in default of such company shall be punishable with fine or imprisonment or fine and imprisonment, as the case may be, which shall not be more than one-half of the fine or imprisonment or fine and imprisonment, as the case may be, of the minimum or maximum fine or imprisonment or fine and imprisonment, as the case may be, specified in such sections.

D. Postal Ballot: {Notified w.e.f. 07thMay, 2018}

Companies which are mandatorily required to provide electronic voting facility, to transact item in general meeting, can transact business of postal ballot also through electronic voting.

LIST A

MCA has notified below mentioned 5 sections of Companies Amendment Act, 2017 w.e.f. 12th September, 2018. 

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Particular of Section
1.  Section 66 Section 196 Appointment of Managing Director, Whole-time Director or Manager
2. Section 67 Section 197 Overall Maximum Managerial Remuneration and Managerial Remuneration in Case of Absence or Inadequacy of Profits
3. Section 68 Section 198 Calculation of Profits
4. Section 69 Section 200  Central Government or Company to Fix Limit with Regard to Remuneration
5. Section 70 Section 201 Forms of, and Procedure in Relation to, Certain Applications

LIST B

MCA has notified below mentioned 4 sections of Companies Amendment Act, 2017 as follow

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Notification Date Particular of Section
6.  Section 37 Section 135 19th September, 2018 Corporate Social Responsibility
7. Section 10 Section 42 07th August, 2018 Issue of shares on Private Placement Basis
8. Section 36 Section 134 31st July, 2018 Financial Statement and Board Report
9. Section 5 Section   7 27th July, 2018 Incorporation of Company
10. Section 6 Section 12 27th July, 2018 Registered office of Company

LIST C

MCA has notified below mentioned 4 sections of Companies Amendment Act, 2017 w.e.f. 15th August, 2018. 

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Section No. of Companies Act, 2013 
11. Section 15 Section 73 Prohibition on Acceptance of Deposits from Public
12. Section 16 Section 74 Repayment of Deposits, etc., Accepted Before Commencement of this Act
13. Section 75 Section 366 Companies Capable of Being Registered
14. Section 76 Section 374 Obligations of Companies Registering Under this Part

LIST D

MCA has notified below mentioned 1 sections of Companies Amendment Act, 2017 w.e.f. 5thJuly, 2018.

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Particular of Section
15. Section 20 Section 82 Company to Report Satisfaction of Charge.

LIST E

MCA has already notified below mentioned 5 sections of Companies Amendment Act, 2017 w.e.f. 13th June, 2018.

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Particular of Section
16. Section 22 Section 90 Register of Significant beneficial owners in a Company
17. Section 24 Section 93 Return to be filed with Registrar in case promoters’ stake change
18. Section 25 Section 94 Place of Keeping and inspection of registers, returns etc.
19. Section 26 Section 96 Annual General Meeting
20. Section 71 Section 216 Investigation of ownership of Company

LIST F

MCA has already notified below mentioned 28 sections of Companies Amendment Act, 2017 w.e.f. 7th May, 2018.

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Particular of Section
21. Section 2 Clause (i) and (xiii) Section 2 Definitions
22. Section 8 Section 26 Matter to be stated in Prospectus
23. Section 13 Section 54 Issue of Sweat Equity Shares
24. Section 18 Section 77 Duty to Register charge
25. Section 19 Section 78 Application for registration of charge
26. Section 21 Clause (i) (ii) Section 89 Declaration in respect of beneficial interest in any share
27. Section 23 clause (iii) & (iv) Section 92 Annual Return
28. Section 30 Section 117 Resolution and agreements to be filed
29. Section 31 Section 121 Report on Annual General Meeting
30 Section 33 Section 129 Financial Statement
31. Section 39 Section 137 Copy of financial statement to be filed with Registrar
32. Section 40 Section 139 Appointment of Auditors
33. Section 46 Section 149 Company to have Board of Directors
34. Section 49 Section 157 Company to inform Director identification Number to Registrar
35. Section 52 Section 164 Disqualifications for appointment of Director
36. Section 54 Section 167 Vacation of office of Director
37. Section 55 Section 168 Resignation of Director
38. Section 56 Section 173 Meeting of Board
39. Section 57 Section 177 Audit Committee
40. Section 58 Section 178 Nomination and Remuneration Committee and Stakeholders Relationship Committee
41. Section 61 Section 185 Loan to Directors
42. Section 62 Section 186 Loan and investment by Company
43. Section 80 Clause (i) (ii) Section 403 Fee for Filing etc
44. Section 83 Section 410 Constitution of Appellate Tribunal
45. Section 86 Section 435 Establishment of Special Courts
46. Section 87 Section 438 Application of code of proceedings before special court
47. Section 88 Section 439 Offences to be non-cognizable
48. Section 89 Section 440 Transitional provisions

LIST G

MCA has already notified below mentioned 43 sections of Companies Amendment Act, 2017 w.e.f. 9th February, 2018.

S. No. Section No. of Amendment Act, 2017 Section No. of Companies Act, 2013  Particular of Section
Section 2 Section 2 Definations (except definition of Associate & Subsidiary)
49. Section 3 New Section 3A Member severally liable in certain cases
50. Section 7 Section 21 Authentication of Documents, Proceeding & Contracts
51. Section 9 Section 35 Civil Liability for mis-statement in prospectus
52. Section 11 Section 47 Voting Right
53. Section 12 Section 53 Prohibition on issue of shares at discount
54. Section 14 Section 62 Further issue of share capital
55. Section 17 Section 76A Penalty on Deposit
56. Section 27 Section 100 Calling of extra ordinary general meeting
57. Section 28 Section 101 Notice of Meeting
58. Section 29 Section 110 Postal Ballot
59. Section 32 Section 123 Declaration of Dividend
60. Section 34 Section 130 Re opening of accoiunts of courts or tribunals order
61. Section 35 Section 132 Constitution of National financial reporting authority
62. Section 38 Section 136 Right of members to copies of audited financial statement
63. Section 41 Section 140 Removal, resignation of auditor
64. Section 42 Section 141 Eligibility, qualifications and disqualification of auditors
65. Section 43 Section 143 Power and duties of auditors and autiding standards
66. Section 44 Section 147 Punishment for contravention
67. Section 45 Section 148 Central govt. to specify audit of items of cost in respect of certain companies
68. Section 47 Section 152 Appointment of Directors
69. Section 48 Section 153 Application of allotemnt of DIN
70. Section 50 Section 160 Right of persons other than retiring directors to stand for directorship
71. Section 51 Section 161 appointment of additional director, alternate director and nominee director
72. Section 53 Section 165 Number of directorship
73. Section 59 Section 180 Restrictions of power of board
74. Section 60 Section 184 Disclosure of interest by Director
75. Section 63 Section 188 Related party transaction
76. Section 65 Section 195 Prohibition on insider trading of securities
77. Section 64 Section 194 Prohibition on forward dealings in securities  of company by director or key managerial personnel
78. Section 72 Section 223 Inspector’s Report
79. Section 73 Section 236 Purchase of minority shareholding
80. Section 74 Section 247 valuation by registered valuer
81. Section 77 Section 379 Application of act to foreign companies
82. Section 78 Section 384 Debentures, annual return, registered of charge, books of account
83. Section 79 Section 391 Application of section 34 to 36 and chapter XX
84. Section 82 Section 409 Qualification of president and member of tribunal
85. Section 84 Section 411 Qualification of chair person and member of appellate tribunal
86. Section 85 Section 412 Selection of members of Tribunal and appellate tribunal
87. Section 90 Section 441 Compounding of certain offences
88. Section 91 Section 446 Insertion of new section 446A and 446B
89. Section 92 Section 447 Punishment for fraud
90. Section 93 Section 458 Delegation by central government of its powers and functions

What is the registration process of TDS deductor in GST?

What is the registration process of TDS deductor in GST?

TDS-Under-GST

TDS stands for Tax Deduction at Source (TDS).It facilitates sharing of responsibility of tax collection between the deductor and the tax administration. It also ensures regular inflow of cash resources to the Government. It acts as a powerful instrument to prevent tax evasion and expands the tax net, as it provides for the creation of an audit trail.

I have prepared all working steps with necessary explanation to get registration by deductor under provision of the GST law.

Persons liable to deduct tax under GST Law:

As per the Section 51 of the CGST Act, the following persons are mandatorily required to deduct TDS :-

(a) a department or establishment of the Central/ State Government; or

(b) local authority; or

(c) Governmental agencies; or

(d) such persons or category of persons as may be notified by the Government on the recommendations of the Council.

The following class of persons under clause (d) of section 51(1) of the CGST Act, 2017 has been notified vide notification No. 33/2017 – Central Tax dated 15.09.2017 :-

(a) an authority or a board or any other body,—

(i) set up by an Act of Parliament or a State Legislature; or

(ii) established by any Government, with fifty-one percent or more participation by way of equity or control, to carry out any function;

(b) society established by the Central/ State Government or a Local Authority under the Societies Registration Act,1860;

(c) public sector undertakings.

REGISTRATION OF DEDUCTOR OF TAX IN GST:

The existing deductors of STDS/TCS under VAT Act will not be automatically migrated to

Section 24(vi) of the CGST Act, 2017 provides for compulsory liability for registration for the deductors of

A deductor in GST will be required to get registered and obtain a GSTIN [Goods & Services Tax Identification Number] as a TDS deductor even if he is separately registered as a

A deductor has to get himself registered through the portal www.gst.gov.in by using their PAN/TAN. The entire process is online.

Process of registration of TDS Deductors in GST

The  process of registration of TDS Deductors in GST have been prepared in only five steps :

STEP – I : Entering User credentials for Registration Application

  1. Go to the GST Portal at www.gst.gov.in

  2. Click on the “Services” Tab →Click on “Registration” →Select

“New Registration”.

  1. Find the box “I am a” which will capture your status as an applicant. Select “Tax Deductor” from the drop-down

  2. Look below for the options: I have a (a) PAN (b) TAN. Please select the option “TAN”.

  3. Enter the TAN in the box

  4. Now find the box “State” and select your State (e.g. West Bengal) from the drop-down Menu.

  5. Select the applicable district (e.g. Howrah) from the drop- down Menu in the “District” box.

  1. Find the box “Legal name of the Tax deductor”. Enter the name as mentioned in TAN.Please don’t deviate from such

  2. Enter your e-mail address and Mobile Number in the respective boxes. Please ensure that this e-mail and mobile are regularly accessed by you. OTP for registration will be sent to these contacts only.

  3. Enter the Captcha Code as displayed

  4. Click on the button “Proceed”.

  5. Automatically you will be guided to the next page.

13. The system will also send 2 different OTPs. One to the Mobile Number and another to the e-mail id as entered by you.

STEP – II : OTP Verification

1. Enter the individual OTPs sent to your e-mail id & the Mobile number in the respective boxes.

2. In case, you have not received the OTPs due to any reason, you may click on the link “Click here to resend the OTP”.

3. Click on the button “Proceed”.

4. A Temporary Reference Number (TRN) will be

Please note this TRN is for further course of action.

5. Now, you have to fill up the rest of the details in the Registration Application against this TRN only.

6. Click on the button “Proceed” to leave this

7. This TRN will be valid for 15 days. So you can always come back to the system for filling up the rest of the details at any time within such 15 days. In case this TRN expires beyond 15 days, you will have to follow the steps as detailed in STEP I and STEP II all a fresh.

 STEP – III : Filling up the registration Form : Entering TRN

  •  Go to the GST Portal at gst.gov.in
  • Click on the “Services” Tab →Click on “Registration” →Select“TRN”.
  • Enter the TRN as you have noted down
  • Enter the Captcha Code as displayed on
  • Click on the button “Proceed”.
  • You will be guided to the next

STEP – IV : Filling up the registration Form : OTP Verification

1. This time only 1 OTP will be sent to your e-mail id & the Mobile number.

2. Enter the OTP in the respective box.

3. In case, you have not received the OTPs due to any reason, you may click on the link “Click here to resend the OTP”.

4. Click on the button “Proceed”.

5. You will be guided to the “My saved Applications”

6. The link of your application for Registration as a Tax Deductor in Form GST REG 07 will be displayed on screen with the corresponding expiry date of 15

7. Click on the blue coloured box with an icon of Pen under the field “Action” to proceed.

8. Now you will be guided to the main application form for filling up the

9. This will have 5 different Please ensure that all the fields in the individual tabs are duly selected.

STEP – V : Filling up the registration Form :

  Tab 1 : Business Details

 1. As per the GST Law, Business includes all activities undertaken by a Govt. Dept. or a Local Authority. So, the Business details as mentioned in this Form will capture your Office

2. The Legal Name of Tax Deductor, e-mail address, Mobile No., TAN and Status as a Tax Deductor will be displayed on screen automatically as all these have already been entered by you.

3. Ignore the box “Trade Name”.

4. Select your Office type e.g. Govt. Dept./ Local Authority etc. from the drop down menu of the box “Constitution of Business”.

5. Select “Type of Government” as State or Central (as applicable) if you have entered your constitution as Govt. Dept.

6. Date of liability will be auto-populated. You need not worry even it shows as the current date because you will be liable to deduct TDS only from the day, Section 51 of the CGST/SGST Acts, 2017 is notified i.e. with effect from 01.10.2018. If you apply for registration after this date, you will be liable from the date of application for registration.

7. Enter the State Jurisdiction details by selecting the applicable “District” and “Sector/Circle/Charge/Unit” from the drop-down menu.

8. Enter the Center Jurisdiction accordingly. To know the Central Jurisdiction, you may click on the designated link given therein and find the appropriate data.

9. Click on “Save and Continue” to proceed to the next

10. Once all the required data are filled up, you will find that the Tab:

Business Details will be displayed with a tick (√) mark.

 Tab 2 : DDO Details

1. Enter the Personal details of the DDO in the first part of this

2. Here you will have to enter: (a) name of DDO, (b) Father’s name of DDO, (c) Date of Birth, (d) Mobile Number, (e) e- mail address, (f) Gender, (g) Telephone (landline) with STD Code.

3. Enter the Identity Information of the DDO in the second part of this page.

4. Here you will have to enter: (a) Designation of DDO, (b) PAN of DDO, (c) Aadhar Number (not mandatory)

5. Enter the Residential details of the DDO in the third part of this

6. Here you will have to enter: (a) Residential address of the DDO.

7. Now, upload a photograph of the DDO in JPEG format (file size max. 100kb)

8. Select the button “Also authorized signatory” as Yes.

9. Click on “Save and Continue” to proceed to the next

10. Once all the required data is filled up, you will find that the Tab: DDO

Details will be displayed with a tick (√) mark.

Tab 3 : Authorised Signatory Details

Tab 4 : Office Address Details

1. Enter the DDO’s Office Address details in the first part of this page.

2. Enter the Office Contact details in the second part of this page.

3. Select the nature of possession of premises from drop-down menu.

4. Now, select from the drop-down menu, a type of document you want to upload as an address proof.

5. Now upload such document accordingly either in PDF or JPEG format (file size max. 2mb)

6. Click on “Save and Continue” to proceed to the next tab.

7. Once all the required data is filled up, you will find that the Tab: Office Address Details will be displayed with a tick (√) mark.

Tab 5 : Verification

1. Select the Verification Check Box.

2. Select the DDO’s name (with TAN) from the drop-down menu of “Name of Authorised Signatory”.

3. Enter Place.

4. You can sign the application either with your DSC or with EVC

5. Select the appropriate option and proceed accordingly.

6. In case you face any glitch regarding attaching your DSC, a designated link for solution is provided in the page itself.

7. If you have entered all the details and have successfully submitted your properly signed application, the page will now display a success message and accordingly an Acknowledgement will be sent to you.

Now, the proper officer will process your application and your 15 digit GSTIN as a Tax Deductor will be generated.

For further clarification and professional assistance, feel free to contact at www.dptaxexperts.com

Tax Audit Due date extension: Status of Writ filed in various High Courts

Here we have compiled Status of Writ Filed in Various High Court for Extension of Tax Audit Due Date.

1. Foundation of Tax and Accounting Professionals  Vs. CBDT (Delhi High Court); W.P.(C)  10459/2018

Delhi HC has favoured the argument that signing of balance sheets without taking cognizance of final GST-2A would be like false certification on part of both assessee as well as auditor. Notices has been issued to CBDT to file reply. Next hearing on 9th October 2018. No order has yet been uploaded on Delhi High Court website. (Update on 1st October 2018)

2. Northern India CA Federation Vs. CBDT (Delhi High Court)

Case came for hearing for the first time on 25.09.2018 and Hon’ble Delhi High Court has listed it for 26th November 2018.

Read Content of Writ Filed by Northern India CA Federation –NICAF files writ in Delhi HC against non extension of Tax Audit / ITR due date

3. Vishal Garg and others Vs UOI (Punjab and Haryana High Court)

HC held that as the last date for filing of the return under Section 139(1) of the Act has already been extended from 30th September, 2018 to 15th October, 2018 so present writ petition has become infructuous and may be disposed of as such.

4. Rajasthan Tax Consultants Association Vs UOI (Rajasthan High Court)

Rajasthan High Court directed CBDT to consider the representation of the petitioner-Association and take a decision on both the aspects i.e. extension of date by another 15 days and extension of due for the purpose of Explanation 1 to Section 234A of the Act for waiver of interest and decide the same by passing speaking order preferably before 10.10.2018.

5. Lko CA Tax Practioners Association Vs UOI (Allahabad High Court)

As due date has already been extended by  CBDT order till 15th October, 2018, so the matter has become infructuous as it has lost its efficacy. Accordingly, the writ petition is dismissed as infructuous.

6. All Gujarat federation of tax Consultants Vs UOI (Gujarat High Court)

High Court has directed CBDT to respond on plea made by petitioner to direct CBDT to extend the due date for filing income tax returns with tax audit reports from 30.09.2018 to 30.11.2018.

7. Association Of Tax Practitioners & Hindu Economic Forum Vs. UOI (Kerala High Court)

In this case it was argued that once an assessee is allowed to submit returns upto 15.10.2018, the department cannot demand interest under section 234A for the extended period. Hon’ble high court posted  these writ petitions  for further consideration on 11.10.2018.

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